Whether you’re managing service calls, tracking maintenance requests, or documenting job completions, work order forms printing remains essential for Canadian businesses that value organisation and accountability. Paper forms might seem old-school, but they’re still the backbone of field operations across trades, property management, and service industries, especially when digital systems fail or aren’t practical on-site.
Finding the right printing option can feel overwhelming. Do you need carbonless NCR forms that create instant copies? Single-sheet pads with custom fields? Or perhaps something more specialised for your industry? The choice depends on your workflow, budget, and how many copies you need per transaction.
At Apex Workwear, we’ve helped countless Canadian businesses, from HVAC contractors to cleaning companies, get professional-quality NCR forms and custom print products without the hassle. We know what works because we’ve seen what our clients actually use in the field.
This guide breaks down five practical printing options for work order forms, helping you choose the format that fits your operations. We’ll cover the pros, cons, and best use cases for each, so you can make an informed decision and keep your business running smoothly.
1. Apex Workwear
Apex Workwear specialises in custom NCR forms and business print products right here in Canada. You’ll work directly with a local team that understands what service businesses need, from contractors handling multiple jobs daily to property managers tracking maintenance requests. Their work order forms printing services cover everything from basic two-part forms to complex multi-part sets with custom fields for your specific workflow.
What you can print and customise
You can create fully customised work order forms with your company logo, contact information, and specific fields that match your business processes. The customisation options include adding sequential numbering, choosing your preferred layout, and incorporating checkboxes or signature lines where you need them. Forms can include sections for client details, job descriptions, materials used, labour hours, and approval signatures. Apex handles both standard designs and specialised layouts tailored to industries like HVAC, electrical, plumbing, or facilities management.
NCR and paper options to choose
Apex offers carbonless NCR paper in two-part, three-part, and four-part configurations, giving you instant copies without messy carbon sheets. You can select from different paper weights (typically 20lb to 50lb) depending on how durable you need your forms to be. The NCR sheets come in white, yellow, pink, and goldenrod colours, making it easy to distribute copies to different departments or keep organised records. Single-sheet options on standard paper are also available if you only need one copy per transaction.
Ordering process and proofing
You submit your design or work with Apex’s team to create one from scratch. The team provides basic design edits at no extra cost, helping you refine layouts or adjust field placements. Before printing begins, you receive a digital proof to review and approve, ensuring everything matches your specifications. This step catches errors early and prevents costly reprints.
Getting a proof before production means you never have to worry about misprints costing you time or money.
Turnaround, shipping, and local pickup
Most orders ship within 5 to 7 business days, with rush options available when you need forms faster. If you’re in the Greater Toronto Area, you benefit from free local shipping on eligible orders, which cuts down on delivery costs. Local pickup is also available if you prefer to collect your forms directly.
Pricing factors and minimums
Pricing depends on the number of parts per form, quantity ordered, and customisation level. Apex offers no minimum orders on many products, making it accessible for small businesses testing new formats. Bulk pricing kicks in at higher quantities, reducing your per-unit cost significantly when ordering larger runs.
2. Vistaprint Canada
Vistaprint Canada operates as a large-scale online printing platform that handles work order forms printing alongside thousands of other business products. You’ll find standardised templates designed to work across various industries, though customisation options remain limited compared to specialised printers. The platform suits businesses prioritising speed and simplicity over deeply personalised designs.
What you can print and customise
You choose from pre-designed templates that include basic work order layouts with fields for job details, dates, and signatures. Vistaprint lets you add your company logo and contact information, but you cannot significantly alter the template structure or field arrangement. The system works well if standard formats meet your needs, but you’ll face restrictions if your workflow requires unique layouts or specialised sections.
NCR and paper options to choose
Vistaprint provides two-part and three-part carbonless forms in standard white, yellow, and pink colour combinations. Paper weight options remain limited to their standard offerings, typically around 20lb for NCR forms. You won’t find the extensive paper weight range or colour variety that specialised printers offer.
Ordering process and proofing
The online ordering system walks you through template selection and customisation steps. You receive a digital proof before printing begins, allowing you to catch obvious errors. However, personalised design assistance isn’t part of the standard service.
Turnaround, shipping, and local pickup
Production typically takes 3 to 5 business days, with shipping adding extra time depending on your location. Standard shipping rates apply across Canada, and local pickup isn’t available since Vistaprint operates centrally without local branches.
Pricing factors and minimums
Minimum order quantities start around 25 to 50 forms, with per-unit costs dropping at higher volumes. Pricing stays competitive for standard templates, though costs increase if you add customisation features or rush production.
3. Staples Canada
Staples Canada offers in-store and online printing services for work order forms alongside their office supplies business. You’ll access printing through their Copy & Print centres located in stores across Canada, combining convenience with the familiarity of a retail chain. The service works best if you need forms quickly and want the option to discuss requirements face-to-face with staff.
What you can print and customise
You can order basic work order forms with limited customisation through their online portal or by visiting a store location. Staples accepts uploaded designs or helps you create simple layouts using their templates. Customisation includes adding your company name and logo, though complex field arrangements or specialised workflows require working directly with store staff who have varying design expertise.
NCR and paper options to choose
Staples stocks two-part and three-part NCR forms in standard colour combinations. Paper options stay within their regular inventory, typically offering 20lb carbonless paper without extensive weight variations.
Ordering process and proofing
You submit orders online or discuss requirements in-store. Digital proofs aren’t automatically provided for every order, so you need to specifically request one to avoid errors.
Turnaround, shipping, and local pickup
Most orders complete within 2 to 5 business days, depending on store workload. You collect forms from your chosen Staples location or arrange delivery at standard shipping rates.
In-store pickup eliminates shipping costs but requires coordination with individual store schedules.
Pricing factors and minimums
Pricing varies by location and order complexity. Minimum quantities typically start around 50 forms, with bulk discounts available at higher volumes.
4. NewPrint
NewPrint operates as an established online printing service based in Ontario, focusing on carbonless forms and business print products for Canadian companies. You’ll find their platform streamlined for quick orders with straightforward customisation options. Their service targets businesses needing reliable work order forms printing without extensive design consultations or complex approval processes.
What you can print and customise
You upload your own design or select from basic templates that cover standard work order layouts. NewPrint accepts custom field arrangements and sequential numbering requests, though you handle most design work independently. The platform supports adding logos, company information, and specific form fields relevant to your operations.
NCR and paper options to choose
NewPrint provides two-part, three-part, and four-part NCR forms in standard white, yellow, pink, and goldenrod colour sequences. You select from 20lb to 50lb paper weights, giving you flexibility based on durability needs.
Ordering process and proofing
The online system processes your order after you upload final files. You receive digital proofs upon request, though automatic proofing isn’t standard for every order type.
Requesting proofs explicitly prevents production errors that could delay your forms.
Turnaround, shipping, and local pickup
Production typically completes within 3 to 7 business days, with shipping times varying across Canada. Standard shipping rates apply nationally, and local pickup remains unavailable since operations centralise in Ontario.
Pricing factors and minimums
Minimum orders start around 50 forms, with bulk discounts applying at higher quantities. Pricing reflects form complexity and the number of parts per set.
5. NCR Print CA
NCR Print CA specialises exclusively in carbonless NCR forms for Canadian businesses, focusing entirely on this product category. You’ll find their platform designed specifically for work order forms printing and similar multi-part documentation needs. The company operates from British Columbia, serving clients across Canada through their dedicated online ordering system.
What you can print and customise
You order customised work order forms with your company branding, sequential numbering, and specific field layouts. The company accepts fully designed files or works with you to arrange standard templates that fit typical service workflows. Customisation includes adding logos, contact information, and arranging sections for job details, materials, labour, and signatures.
NCR and paper options to choose
NCR Print CA offers two-part through six-part NCR forms in all standard colour combinations. You select from 20lb to 60lb paper weights, covering lightweight everyday use to heavy-duty field applications.
Ordering process and proofing
The online submission system processes your design files directly. You receive digital proofs before production starts, confirming layout accuracy and catching potential errors.
Specialised NCR printers often provide faster turnarounds since they focus exclusively on carbonless forms.
Turnaround, shipping, and local pickup
Production completes within 5 to 7 business days typically, with rush services available. Canada-wide shipping applies at standard rates, though local pickup isn’t offered.
Pricing factors and minimums
Minimum quantities start around 50 to 100 forms depending on complexity. Pricing reflects the number of parts and customisation level, with bulk discounts at higher volumes.
Next steps
Choosing the right work order forms printing service comes down to your specific business needs and priorities. You’ve seen five solid options, each offering different strengths, from Apex Workwear’s personalised local service and free GTA shipping to Staples’ convenient in-store pickup. Consider how many copies you need per form, whether you require custom field layouts, and how quickly you need your order completed.
Canadian businesses benefit most from printers that understand local workflows and deliver reliably across the country. If you want expert design support, no minimum orders, and forms that actually work in the field, Apex Workwear offers professional NCR forms printing with the guidance you need to get it right the first time. Request your free quote and receive expert feedback within 24 hours, seven days a week.
